As an independent meeting planner, I always involve the applicable Convention & Visitor Bureaus (CVB’s) or Destination Management Organization’s (DMO’s) in the RFP process. They can be true partners in the process of selecting the right destination and/or venue when planning and during the operating of an event.The following are 5 reasons why you should consider partnering with CVB’s/DMO’s:
1. Destination experts – they are the experts on their destination and can provide you with all the information needed to make an educated choice. Their knowledge and personal guidance will give you a true understanding of their destination.
2. Collaboration with the planning and operating of your event – they have the tools, resources and expertise to help in the following areas:
c. Convention Center
d. Entertainment, dining and attractions
e. Off-site events venues
f. Transportation
g. Site inspections
h. Pre-promotion
i. Speakers
j. Content development
k. Grow attendance
l. Volunteer support staff
3. Financial Support – the destination may be able to offer financial support through one or more of the following:
b. Marketing/Media support to boost attendancec. Help securing sponsorships
d. Local company involvement
e. Partnerships with
ii. Economic Development Councils
4. The success of the event is a mutual goal– both the organization and the destination have a common goal – driving attendance. Good attendance + a good experience for the attendees = a successful program for the organization, the attendees and the destination.
b. Attendees- will feel good about their investment of time and money to attend the event
c. Destination- the group and/or attendees will come back
5. Community Involvement
Let’s work together with our partners to ensure a successful event. I hope these reasons help you decide to work with our CVB and DMO partners.