Hospitality Hotel Contract Tips in Today’s Market

admin Meeting Planning Tips September 9, 2025contract tips, hospitality, hotel contract, hotel tips 0 Comment

When it comes to hotel contracts, today’s market is requiring planners to be more strategic than ever. To get a pulse on what matters most, we asked our clients to share their top priorities—and frustrations—when negotiating with hotels. The feedback was clear: flexibility, transparency, and protection against uncertainty are at the top of the list.

What Clients Are Prioritizing

1. F&B Pricing

2. Attrition & Cancellation Flexibility

3. Meaningful Concessions

4. Protection Against Uncertainty

What’s Frustrating Clients

1. Lengthy Time to Contract

2. Lack of Flexibility

What Team Baarman @ConferenceDirect Focuses On

In addition to our clients’ priorities, we support them by making sure these clauses (and others) are included:

1. Deposit Schedules – ensuring they work in match our client’s timeline.

2. AV Pricing & Exclusivity – keeping costs transparent and options flexible.

3. Room Block Reviews – aligning block sizes with actual needs.

4. Room Block Audits – verifying accuracy to protect our client’s bottom line.

The takeaway?

Hotels that listen and adapt are securing the business. And with Team Baarman @ConferenceDirect by your side, you’ll have an advocate making sure every detail of the contract supports the organizations’ goals. Best of all, our contracting services come at no cost to you.

Team Baarman@ConferenceDirect: https://teambaarman.com/contact/

LinkedIn: https://www.linkedin.com/in/dougbaarman/